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College of Dental Hygienists of Ontario
The College of Dental Hygienists of Ontario regulates the practice of dental hygiene in the interest of the overall health and safety of the public of Ontario.

Self-Service-E  FAQ-E

(Excerpt from CDHO Bylaw No. 5)

3.2      Nominations and Voting Procedures for Elected and Academic Members

  1. The Registrar shall supervise the nomination of candidates.

  2. No later than 60 days before the date of an election or selection, the Registrar shall notify every Registrant who is eligible to vote in the election or selection, of the date and time of the election or selection and the nomination procedures.

  3. The nomination of a candidate for election as an Elected Member or selection as an Academic Member shall be in writing and shall be given to the Registrar at least 30 days before the date of the election or selection. 

    • The nomination shall be signed by the candidate and by at least five Registrants who support the nomination and who are eligible to vote in the election or selection; 

    • A candidate for election or selection shall fully and accurately complete a conflict of interest questionnaire provided by the Registrar; 

    • A candidate for election or selection shall be permitted to submit a suitable personal statement that will be circulated by the Registrar along with the ballots; 

    • A candidate may withdraw his or her nomination for election or selection by advising the Registrar in writing not less than 24 days before the date of the election or selection; 

    • A candidate cannot, at the same time, be nominated for more than one position, whether Elected or Selected or both. 

  4. Registrants who are not in default of paying any fees or providing any information to the College made under the Act or this bylaw are eligible to nominate and vote for another eligible Registrant.

  5. For the purposes of an election, the electoral district in which a Registrant is eligible to vote is the district in which, 30 days before the date of an election, the Registrant principally practises or, if the Registrant is not engaged in the practice of dental hygiene, the Registrant principally resides. 

  6. For the purposes of selection of an Academic Member, a Registrant who is Faculty is eligible to vote in the selection. 

  7. If the number of candidates nominated for election or selection is less than, or equal to, the number of Registrants to be Elected or Selected, the Registrar shall declare the candidates to be Elected or Selected by acclamation. 

  8. No later than 14 days before the date of an election or selection, the Registrar shall send to every Registrant eligible to vote, a list of the candidates, a ballot and an explanation of the voting procedures (or equivalent if ballots are supplied electronically). 

  9. Voting for candidates for election or selection to the Council shall be by secret ballot using the ballot forms supplied by the Registrar (or equivalent if ballots are supplied electronically). 

  10. Where there is an interruption of mail service (or equivalent if ballots are supplied electronically) during a nomination, election or selection, the Registrar may extend the nomination period, or the holding of the election or selection for such a period as the Registrar considers necessary to compensate for the interruption. 

  11. A Registrant who is eligible to vote may cast as many votes on a ballot as there are vacancies. A Registrant shall not cast more than one vote for any one candidate. If there is a tie in an election or selection of candidates to the Council, the Registrar shall break the tie by lot in the presence of at least one member of the Executive Committee. 

  12. A candidate is entitled to request a recount by putting the request in writing to the Registrar no more than 15 days after the date of the election or selection and paying the fee required by Article 16.5 of the bylaw. 

  13. The Registrar shall hold the recount no more than 15 days after receiving the request. 

  14. If no eligible candidate is nominated in an election or selection, a vacancy shall be deemed to exist and the Council shall direct the Registrar to hold a by-election or by-selection in accordance with Article 3.9 of this bylaw.